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WELCOME TO YOUR ONE-STOP SHOP FOR EXCHANGE!
WELCOME TO YOUR ONE-STOP SHOP FOR EXCHANGE!
Welcome to the IAESTE Exchange Guide — your one-stop shop for all things related to IAESTE exchange!
This platform brings together the key guides, tools, templates, tutorials, forms, and resources you need throughout the exchange year, all in one place.
Whether you are raising internships, promoting opportunities, working with students, managing exchanges in the EP, or solving challenges along the way, this guide is here to help you navigate the exchange process and find the right resources when you need them.
The guide is regularly updated and expanded to reflect new tools, processes, and resources, and to better support the IAESTE exchange community.
If you have any questions, suggestions, or resources you think should be added, don’t hesitate to reach out to the IAESTE Global Exchange Team via exchange@iaeste.org .
You can join the WhatsApp Exchange Community here.
Resources
Please note that, in accordance with the IAESTE Bylaws, the rules outlined in the Exchange Practical Guide and the Quality Policy must be followed.
Whole Year Exchange
Whole Year Exchange
Linked is the IAESTE Gantt Chart, outlining the key activities and timeline throughout the exchange year. You can customize it to fit your committee’s work schedule, while keeping the organization-wide unified events unchanged.
Some important dates to highlight:
Autumn Exchange Session
Autumn Exchange Session
Phase 1: 23/Sep/26 - 30/Sep/26
Phase 2: 9/Nov/26 - 14/Nov/26
Winter Exchange session
Winter Exchange session
During the AC
30/Jan/27 - 3/Feb/27
Annual Conference
Annual Conference
29/Jan/27 - 4/Feb/27
You can read more about the AC here: ac.iaeste.org
Spring Exchange Session
Spring Exchange Session
TBD
JOBRAISING
JOBRAISING
- JOBRAISING GUIDE
- JOBRAISING TOOLS & TEMPLATES
- Employer Interest EP Form
- Info Deck & Employer Attachments
Internship Programmes Promotion
Internship Programmes Promotion
For additional resources and guidance on all things related to marketing and communications, please refer to the IAESTE Marketing & Communications Guide.
EP USER GUIDANce & Training
EP USER GUIDANce & Training
For guidance and training on how to use the Exchange Portal (EP) iaeste.net, please refer to the EP User Guide and the video tutorials. If you are facing any issues or need additional EP training, please don’t hesitate to contact the IAESTE Global Exchange Team at exchange@iaeste.org.
USER EP VIDEO TUTORIALS
01 - EP Overview
01 - EP Overview
02 - Outgoing
02 - Outgoing
03 - Incoming
03 - Incoming
EXCHANGE SESSIONS
EP STUDENT GUIDANce
EP STUDENT GUIDANce
Share the EP Student Guide and video tutorials with your students to help them navigate the EP and understand the exchange process. These resources provide step-by-step guidance on using the platform and completing the required exchange steps.
STUDENT EP VIDEO TUTORIALS
How to register and get your profile verified
How to search and apply for internships
How to submit a nomination after being assigned
How to view your results after nomination
What to do when you have been accepted
FORMS USED IN THE EP
REPORTS
ACTIVITY REPORT 2026
ACTIVITY REPORT 2026
The Activity Report 2026 is available on the EP
ACTIVITY REPORTS SINCE 1948
ACTIVITY REPORTS SINCE 1948
Administrative Efficiency Questionnaire (AEQ)
Administrative Efficiency Questionnaire (AEQ)
Exchange Efficiency Report (EER)
Exchange Efficiency Report (EER)
PROBLEM SOLVING
- Interns Reception
- Visas
- Teamwork (within the committee)
- Cooperation with other committees
- Ombudsperson
COMMUNICATION
Exchange Team email
Exchange Team email
You can reach the exchange team at exchange@iaeste.org
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